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Presenter information

Thank you for coming to share your expertise at uLearn16 and/or Permission to Play. We are excited to have you on board and look forward to working together to create an amazing event. Please download the presenter slides from further down the page, to suit your preferred format, for use at uLearn.  

Presenter newsletters

Missed a recent uLearn16 presenter newsletter? Updates will also be posted here! Please read all the information carefully so that you are prepared and can knock your session out of the park!

Newsletter update #1

Newsletter update #2

Newsletter update #3

Venues and room overview

There are 42 rooms across 9 venues being used for breakout sessions. Buses will be organised to transport delegates and presenters to the various venues.

Energy Events Centre

Ground: Unison Arena 1, 2 and 3 (combined as main plenary); Connected Educator Lounge, Unison 3 (Spotlight room).

Level 1: First Sovereign, Skellerup, Opus International, Downer Room, Sigma Room (known as the Microsoft room for the duration of the conference).

The Bay Trust Forum and the Trust Sportsdrome are being used as the Exhibitor Hall. Meal breaks will be served here.

The Connected Educator Social Media Station is located in the Grand Hallway.

Sir Howard Morrison Peforming Arts Centre

Ground: Concert Chamber, Banquet room, South room, South foyer room.

Level 1: East 1 and 2.

Blue Baths Tea Room
Millennium Hotel

Millennium 1, 2, 3, 4 and 5, Millenium Mokoia Room.

Novotel Hotel

Batten 1 and 2, Mansfield, Rutherford, Seddon.

Princes Gate  

Memories, Club Lounge, Monarch Room, Monarch Library.

Sudima Hotel

Baycrest 1 and 2, Delta, Summit.


Aintree 1 and 2, Totara, Manuka, Ascot

Holiday Inn

Totara, Kauri, Cascades, Manuka

Room set-up

Some rooms are BYO laptop suites with tables, and others are not set up with tables. All rooms will have access to the internet and presenters are asked to use the hard wire available at the presenter table rather than rely on the wireless.

Session rooms are equipped with the following:

  • LCD (data) projector
  • Screen
  • Network cable for connecting to internet
  • Lapel microphones (in large rooms)
  • Presenter table
  • Speakers


If you requested extra equipment as part of your abstract submission, please check with the ROOM SUPPORT PERSONNEL that it will be in your room, in the first instance. A tech phone number will be available for you to contact should you have any concerns.

Workshop and presentation timing

There are 7 breakout sessions - the first four are 90 minutes each and the last three are 60 mins each. There are three taster sessions per breakout (Breakouts 1-4 only).
Please take note of your presentation times.

Full breakout sessions
  • Breakout 1 Wednesday 5 October, 11.15am - 12.45pm (90 min)
  • Breakout 2 Wednesday 5 October, 2.00pm - 3.30pm (90 min)
  • Breakout 3 Thursday 6 October, 11.15am - 12.45pm (90 min)
  • Breakout 4 Thursday 6 October, 1.45pm - 3.15pm (90 min)
  • Breakout 5 Thursday 6 October, 4.00pm - 5.00pm (60 min)
  • Breakout 6 Friday 7 October, 8.30am - 9.30am (60 min)
  • Breakout 7 Friday 7 October, 10.15am - 11.15pm (60 min)
Half Day Workshops
  • Breakout 6 and 7 Friday 7 October, 8.30am - 11.15am (brunch break at 9.30am for 45 min)
Taster sessions
  • Breakout 1A Wednesday 5 October, 11.15am – 11.40am
  • Breakout 1B Wednesday 5 October, 11.45am - 12.10pm
  • Breakout 1C Wednesday 5 October, 12.15am - 12.40pm
  • Breakout 2A Wednesday 5 October, 2.00pm - 2.25pm
  • Breakout 2B Wednesday 5 October, 2.30pm - 2.55pm
  • Breakout 2C Wednesday 5 October, 3.00pm - 3.25pm
  • Breakout 3A Thursday 6 October, 11.15am - 11.40am
  • Breakout 3B Thursday 6 October, 11.45am - 12.10pm
  • Breakout 3C Thursday 6 October, 12.15pm - 12.40pm
  • Breakout 4A Thursday 6 October, 1.45pm – 2.10pm
  • Breakout 4B Thursday 6 October, 2.15pm - 2.40pm
  • Breakout 4C Thursday 6 October, 2.45pm - 3.10pm

Room opening times

Rooms will open approximately 30 minutes before the breakout session is due to start. Room opening times are listed below:

Wednesday 5 October
Breakout 1 - 10.45am
Breakout 2 - 1.30pm

Thursday 6 October
Breakout 3 - 10.45am
Breakout 4 - 1.15pm
Breakout 5 - 3.30pm

Friday 7 October
Breakout 6 - 8.00am
Breakout 7 - 9:45am 

If you would like access the rooms outside of the regular times, please contact Becky Hare on or 021 930 367 to arrange this.

On-site speaker preparation room

A dedicated presenter preparation space is available. This is a quiet area on the mezzanine floor just past the Sigma Room at the Energy Events Centre. Presenters are welcome to use this space to put the final touches to their presentations. Technical support is available at the IT Support desk next to the Registration desk in the foyer.

Presentation slide

Depending on your requirements, please use the Google Slide, PowerPoint or KeyNote templates below for your presentation. This slide must be used at both the beginning and end of your presentation.

Google Slide



Presentation guidelines

With 1,600 delegates participating in this conference, it is extremely important that workshops and presentations run smoothly, keep to time, and live up to the expectations of the attendees.

Please make sure that your content is applicable across all levels (early childhood, primary, secondary, tertiary) if possible and that your language is inclusive. We recommend you ask delegates in your session what sector they are from and pitch accordingly.  

Below is some information regarding the structure of the different session types. This should be of assistance for new presenters and also serve as a reminder for those experienced in presenting at uLearn.

25 minute Taster Sessions

A suggested structure for your presentation is as follows:

  • Introduction and presentation - 20 minutes
  • Reflection, review and questions - 5 minutes

Although short, these sessions can be invaluable for giving attendees an overview of a particular topic. Please make sure you keep to time and follow the criteria as set out below:

  • Identify your audience.
  • Deliver a clear, concise message.
  • Provide school-based examples that relate to the range of schools/centres that exist within our communities, eg large, small, primary, secondary, etc. Student work examples should be considered.
  • Support your presentation with high quality session notes. We encourage you to upload these immediately after the conference.
  • Enable delegates to leave a session with a clear outcome, ie feeling as if they have strategies, a plan of action, an idea, etc.

Please note: All Taster sessions are held in theatre style rooms.

90 minute Interactive Presentations and Workshops

Please note: A workshop is byod essential. A presentation, while interactive, does not mean that delegates must bring a device.

A suggested structure for your session is as follows:

  • Introduction and session outline - 5 minutes
  • Presentation including activities – 75 minutes for a 90 minute session, or 45 mins for a 60 minute session 
  • Reflection, questions and review - 10 minutes

It is important that your sessions involve the participants. Please keep in mind that your workshop attendees should go away from your workshop with ideas and strategies they can use in their own situation, and remember the learning objectives you stated as part of your submission.

These sessions are built on the Conference Strands so, when developing your workshop or interactive presentation, please note the following criteria:

  • Be interactive and participatory, involving hands-on activities, and allowing for dialogue between presenters and delegates (no more than 50% should be stand and deliver unless tagged). Sessions should be designed to invigorate and inspire participants.
  • Be practical in modelling innovative teaching and learning strategies and technology that support the Conference Strands.
  • Provide school/kura/centre-based examples that relate to the range of schools and centres that exist within our communities, eg large, small, primary, secondary, early childhood, total immersion, special character, etc. Student work examples should be considered.
  • Support your session with high-quality session notes. We encourage you to upload these immediately after the conference.
  • Enable delegates to leave a session with a clear outcome, ie feeling as if they have strategies, a plan of action, an idea, etc.
  • Ensure there is adequate support for delegates as needed. 

Presentation material (save trees!)

If you have presentation or support material to share with delegates, please post the URL online. To do this, follow the below steps:

1. Log in to the Registered Members' Area and select the uLearn16 / Permission to Play event.

2. Select 'My Presentations' in the menu on the left-hand side of the page.

3. Click the Edit button under 'Presentation Material'.

4. Click the Add button to insert the link to your presentation material and click Save. You can add multiple links for each session.

Use of the wireless network

We would like to know if you have intentions of asking delegates to embed movies, etc during your workshops. Activities similar to this tend to put strain on a wireless network and we would like to make sure that everyone has a good experience. Please contact Becky on with this information if you are concerned.

Delegates registered for your session

A live update of the numbers in your session will be available from the Registered Members' Area once breakout bookings open. You will also be able to download the email address of each person registered for your session, and contact them prior to or after your session, should you wish to do so. To access this, simply log in to the Registered Members' Area, select the uLearn16 / uLearn Permission to Play event, and click 'My Presentations' in the menu on the left-hand side of the page.


We ask that you do any photocopying required at your school/centre/organisation before coming to uLearn or, preferably, upload this information prior to the conference so delegates can access it before or immediately after the conference. However, if you urgently need to photocopy something, please ask at the registration desk.

Connected Educators

A key component of uLearn16 is the contribution by participants to the understanding and knowledge being created throughout the conference, through the use of Web 2.0 tools such as blogging, wikis, collaborative docs and social media. 

You can promote this by encouraging delegates to blog your session, by blogging yourself, Tweeting, and hyperlinking to people, websites and resources. Please try to model this for delegates if you can.

Conference tags: #ulearn16 #ulearnp2p #cenz16

Room support personnel

Room support staff (by and large local students) are allocated to rooms to provide you with any help you may need. If you strike a problem they cannot handle, they will call the technician or their supervisor. They will also organise a person in your workshop/presentation who will thank you at the end of your session.

Room checks

Please check your venue, software, etc before your session so you know that all software provided and room set up are as you requested. The room support personnel are there to make this happen for you. If you find a problem, please contact the room support person for your room in the first instance. If they cannot help and you need technical assistance, please ring 0800 ETOOLS and a technician will be sent to fix the problem. Please remember there are 40 other presentations happening each breakout so be sure to check this before your presentation.

Conference Showcase PechaKucha

uLearn16’s Conference Showcase is a lively PechaKucha gathering - a good chance to network and get a taste of what the conference has to offer. This takes take place on Tuesday 4 October, 5.00pm - 6.30pm in the Energy Events Centre. Nibbles will be available and a cash bar will be in operation.

Technical information

Throughout the conference venues there will be wireless internet provided for computer connection. Instructions will be available in all rooms.

To ensure your laptop is able to connect to an 'open wireless network' (DHCP with no passwords), try connecting it to a Spark Hotspot, CafeNet or other wireless access point before the conference. If you can do this, you should be able to use the conference network.

It is important that you have administration rights (user name and password) for your computer to allow the uLearn16 technical support team to assist you, should you need it. Technical support will be available at the conference and priority will be given to presenters. Please keep in mind that your systems operations manager at your school/centre/university/kura may have locked your computer down significantly and that it will not always be easy for our team of volunteers to get around this. Our suggestion is that you discuss your laptop settings with the appropriate person at your workplace before the end of the term. You should record your current proxy and proxy port numbers as you will need these to reconnect to your workplace network after uLearn.

Note: Wired (RJ45 ethernet cable) or dial up internet connections are not available for general delegates at uLearn16. A wired internet connection will be available for presenters in all rooms and we expect all presenters to connect using the wired access rather than wireless.

Workshop evaluations

Session attendees will be asked to fill in an evaluation form after each session via the Registered Members' Area. You will be able to access the results of these via the 'My Presentations' page in the Registered Members' Area after the conference.

Presenters' survival kit

  • Try out your presentation with an audience before the conference and ask for feedback. Give your audience the uLearn abstract - does the content match your abstract?
  • Run the presentation through a data projector, with a 'viewer' sitting at the back of the room to ensure that images, fonts, colours, etc work for the whole audience.
  • Upload session notes prior to, or immediately after the conference.
  • Visit the room you have been allocated BEFORE you present.
  • If you need to check in with the technical team, do so the day before you present. 
  • Have a backup copy of your presentation - on disc, flash drive and/or another laptop.
  • Organise with somebody in the audience, or your team, to give you 'time checks' and let you know if you are talking too fast/slow/soft. This kind of feedback makes a difference to the audience's experience.

REMEMBER: You have a great story to tell, and your audience is there because they are INTERESTED. Relax and ENJOY telling them your story!

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